HBM2004 POSTER GUIDELINES

The following information should aid you in planning for your Poster Presentation during the 2004 HBM meeting in Budapest, Hungary. Poster sessions will be on the Ground Floor of the Budapest Congress Centre.

A. Preparing the display

1.

All illustrations and lettering should be prepared beforehand. The poster display is not to be solely the typed manuscript pinned to the poster board.

2.

The title of the presentation in full and the names of all authors should appear at the top of the display. Lettering for this information should be no less than 48 points (we suggest Helvetica) for the title and slightly smaller for the authors' names. The subheading should not be less than 20 points. After the text is printed, it should be enlarged 1.5 or 2-fold. The audience will be standing from three (3) to six (6) feet away from the poster, and the lettering should be easily legible from that distance.

3.

The remainder of the display should be arranged in a logical, coherent fashion. If illustrations or other materials are dry-mounted on stiff cardboard, make sure it is thin enough to be tacked easily to the poster board.

4.

Keep the display space neat. If the message exceeds poster space, consider making photocopied handouts available.

B. Selecting construction materials

Equipment supplied by the OHBM:

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Poster board (suggested size of your poster is A0, portrait format: 840 mm/33” wide by 1188/47” high, the maximum size of the board is 950 mm/37” wide by 1200/47” high)

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Poster number (in upper left corner)

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Poster pins

C. Set up time

Set up time:  05:00 – 10:30

D. Adhering to the schedule

Each poster will be displayed for one day.  The following schedule details when authors stand by their posters:

Monday, June 14  (MO 1-MO 384)

Tuesday, June 15  (TU 1 – TU 378)

11:00 – 12:00 Odd numbered posters

11:00 – 12:00 Odd numbered posters

15:00 – 16:00 Even numbered posters

15:00 – 16:00 Even numbered posters

18:00 – 19:00 All poster numbers

18:00 – 19:00 All poster numbers

Wednesday, June 16 (WE 1 –WE 395)

Thursday, June 17 (TH 1 – TH 397)

11:00 – 12:00 Odd numbered posters

11:00 – 12:00 Odd numbered posters

15:00 – 16:00 Even numbered posters

13:00 – 14:00 Even numbered posters

18:00 – 19:00 All poster numbers

16:30 - 17:30 All poster numbers


Note:  There are two times when authors must be present.

E. Interacting with attendees

1.

It is essential that authors be available at the displays throughout the assigned session.

2.

Attendees expect authors to be willing to engage in dialogue about the work displayed.

F. Teardown times:

For Monday, June 14 – Wednesday, June 16:  19:00 – 19:30

For Thursday, June 17:  17:30 – 18:00

PLEASE NOTE:  Posters not removed by the end of the teardown time will be thrown away!

G. Cancellation

If extraordinary circumstances require withdrawal of a paper, the presenter is required to notify Julie Ratzloff, in the OHBM office at 952-646-2029 or by email at julieratzloff@llmsi.com

You will need to make your travel and hotel arrangements.  Please visit our website for hotel information at

www.conferences.hu/hbm2004.

The registration and hotel reservation deadline is May 20, 2004.

If you have any questions or concerns, please contact the Local Secretariat at hbm2004@conferences.hu.